Administrative Assistant

About Us:

ManpowerGroup is a global leader in workforce solutions, helping organisations transform in the ever-changing world of work. With a strong presence across Australia and internationally, we deliver innovative recruitment, workforce management and talent solutions that empower businesses and individuals alike. Our values - People, Knowledge, and Innovation - guide everything we do, ensuring we create meaningful connections and sustainable growth.

About the Role:

-Part time Opportunity Tues-Thu
-On Site, Melbourne CBD Location
-Close to Flinders St Station, New Offices

The Office Administrator is an integral part of the Support Team within the business and is responsible for managing a wide range of administrative and organisational tasks, providing support to management and staff, and serving as a central point of communication within the business.

What You'll Do:

• Support overflow administrative tasks.
• Process invoices and ensure accurate coding.
• Assist in processing expense reports and ensure accurate coding.
• Prepare reports, presentations and documents as required.
• Assist with maintaining the travel booking system, ensuring it remains up to date and functional.
• Set up new users in the travel system and provide basic support or guidance as needed.
• Ensure travel bookings align with company policies.
• Meet and greet internal and external clients/candidates in a professional and friendly manner.
• Ensure the front office, boardroom, and reception areas are clean, tidy, and presented to professional standards at all times.
• Manage reception enquiries.
• Manage incoming mail to ensure timely distribution.
• Maintain the security pass system, ensuring records are up to date and accurate.
• Issue new passes, troubleshoot issues, and manage replacements as needed.
• Liaise with building management regarding office maintenance, security, and shared facilities to ensure issues are addressed promptly.
• Manage office supplies and inventory levels, including stationery and kitchen supplies.
• Coordinate maintenance of office equipment and facilities.
• Assist with planning and coordination of office events and celebrations, including catering
• Assist with stationery orders for the Melbourne office._
  
  What You Bring:
  
• Office experience preferred
• Professional customer service skills
• Excellent written and verbal communication
• Attention to detail and multitasking ability
• Intermediate skills in Outlook, Word, Excel, PowerPoint
• Ability to work autonomously
  
  What We Offer:
  
• Competitive salary
• Recognition programs, including the opportunity to win an overseas trip
• Professional development and career growth opportunities.
• A values-driven culture that celebrates innovation and success.
• Award winning mental health and wellbeing programs
  
  Ready to take your career to the next level? Apply now and join our new Melbourne offices!
  
  We value people and the role work plays in their lives. We focus on creating meaningful and sustainable employment opportunities that empower individuals to thrive and achieve their goals while upholding Our Standards of Clarity, Care, and Grow. Our diversity of thought, backgrounds and unique experiences drive our innovation and success. At ManpowerGroup, we are all accountable for promoting diversity and inclusiveness.
  
  We invite applicants from all backgrounds to join us in building a workplace where everyone is welcomed and celebrated. We provide reasonable adjustments, including alternate formats, to the recruitment process. If you require an adjustment, please email Sarah.Crickmar@au.manpowergroup.com; alternatively, you can let us know if you would prefer us to contact you to discuss how we can best support you.
  
  Apply now and join us on our journey. ManpowerGroup has developed a Reconciliation Action Plan (RAP) to acknowledge the First Peoples of Australia, to recognise that this land was never ceded and to be a genuine voice for inclusion, which must begin with reconciliation. Click Here to view our Reflect RAP.
  
  The ManpowerGroup Privacy Policy is available in the link below. ManpowerGroup will process your personal information as described in this Privacy Policy when you apply for a position advertised by us. https://www.manpowergroup.com.au/privacy-policy.